Let's Coordinate

What you can do

• Let's Meet: group availability polls

  Pick a meeting mode (online, in-person, or paste your own link), a duration, a date range, and a response deadline. Invite up to 11 people, mark the ones whose response is essential, and write a short description participants will see. The slot generator reads your Google Calendar or Microsoft 365 free/busy; the validator catches missing pieces before you can send.

• Let's Decide: structured five-type surveys

  Build up to thirty questions across five types — single choice, multi choice, rating scale, yes/no, open text. Send to up to 11 invitees, watch responses come in via a per-question result explorer (anonymous-by-default with a per-poll toggle), and close the poll when you're ready. See the Let's Decide deep-dive at /features/lets-decide for the full feature list.

• Five decision rules for Let's Meet

  All essential invitees must select the slot; all essential invitees plus a percentage of everyone; a percentage of everyone with no essential requirement; everyone must select the slot; or manual review after the deadline. Optional auto-confirm when exactly one slot qualifies.

• Bilingual participant page

  Each invitee gets a private response link (no account required). The page is bilingual English / Quebec French — invitees can switch with an in-page toggle, and a `?lang=fr-CA` URL override picks the language up front. Per-slot peer names on Let's Meet are shown (never emails); responses can be edited until the deadline.

• Tentative calendar holds (Let's Meet)

  When a candidate slot starts looking like the winner, Let's Meet can drop a tentative hold on your connected calendar (Google or Microsoft 365) so the slot doesn't get poached by another booking. Holds release automatically on confirm, cancel, or 24 hours after the response deadline passes.

• Smart deadline reminders (both submodules)

  Twenty-four hours and thirty minutes before the deadline, non-responders get a reminder email with a fresh response link. Token rotation means the original invitation URL is retired on first reminder send — recipients always click the most recent URL, no dead links.

• Final calendar event on Google or Microsoft 365 (Let's Meet)

  Confirmation creates a real calendar event via the same Google / Microsoft 365 integration the rest of the platform uses. Online meetings auto-create the meeting link (Google Meet); pasted meeting URLs are preserved verbatim; in-person meetings carry the address.

• Append-only audit log (both submodules)

  Every action — poll created, opened, invitee responded, slot held, slot released, meeting confirmed, survey closed, cancelled — lands in an append-only audit log scoped to the poll. The log table rejects UPDATE at the database level so the history can't be edited after the fact.