Twenty-three modules. One practice platform.
RCIC App is a complete practice platform built around the day-to-day workflow of a Canadian immigration consultant. Every module is shipped and in production today.
Service Agreements
CICC*-aligned service agreements with a 100+ template global library, multi-party e-signatures, encrypted client portal, auto-reminders, amendments, AI populate, and AI review. Built around the CICC Code of Professional Conduct.
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Co-Counselling Agreements
Capture the working arrangement between two RCICs on a shared matter: lead and co-counsel, fee split (percentage or fixed amount), authority allocation, SA-side responsibility, and regulatory affirmations. The client is the subject — only the two RCICs sign. Tenant-number profile share with consent, secure portal signing for the invited party, audit footer on every page of the signed PDF, and an auto-generated Service Agreement draft for the lead with the co-counsel party pre-filled.
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Service Proposals
Send a sales proposal with multiple options before drafting a Service Agreement. The prospect picks one option (or counter-offers); accept converts to a pre-filled Service Agreement in one click. AI Populate reads intake notes + ID documents and recommends a template, fee, payment schedule, and milestones from your published library. Encrypted client portal, automated day-2/5/9 reminders, structured numeric counter-offers, audit ledger.
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Transfer Room
Encrypted file exchange in a private portal. Bidirectional uploads with one-time-code client access, optional Google Drive sync, short-by-design retention, and an append-only audit log. Replace email attachments for every matter.
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Active File Review
Intake, advise, prepare a response, or take over for clients with an open IRCC, CBSA, IRB, or ESDC matter. AI triage of the client's documents, RCIC acceptance checklist, one-click Service Agreement generation, Stripe payment, encrypted portal, deliverable exchange, and a 30-day file-access grace window after close.
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Express Entry Intake
Collect everything you need to build a client's Express Entry profile in one secure online form. Send a private invitation; the client verifies their identity, then fills a form that mirrors the official IRCC Express Entry profile: personal details, contact, study and languages, and work history. Optional AI document auto-fill reads a passport, bill, transcript, language result, or work letter and proposes values the client reviews before applying. Encrypted at rest, bilingual EN + fr-CA, and a copy-button transcription view for your team to key the profile into IRCC.
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H&C Intake
Turn a humanitarian and compassionate application into a guided conversation the client can actually answer. Send a private invitation from a signed H&C agreement; the client answers in plain language in any of eleven languages, on any device, saving as they go. Sensitive sections (family violence, medical, criminal history) can be skipped without penalty and the skip is recorded, not guessed at. AI then produces a per-client approval bundle of four documents: a document checklist grouped by H&C factor with a reason for every item, a first-person explanation letter marked DRAFT, and support-letter templates for family and for friends. The intake form is free on every plan; the AI bundle needs Premium.
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TRP Intake
Send a client a guided temporary resident permit questionnaire in eleven languages, and arrive with most of it already answered. It prefills from the signed agreement and from the client's earlier H&C or Express Entry intake on the same matter: structured facts copied across field by field, and the narrative questions drafted from the client's own prior words. Everything arrives as a proposal you accept, edit, or discard before the invitation goes out, and the client is shown which answers came from their earlier form and must confirm them. The question set follows IRCC's own program delivery instructions for temporary resident permits: status and immigration history, the compelling need to enter or remain, and conditional criminality and health branches the client may decline. Approval produces a document checklist grouped by factor, a first-person explanation letter marked DRAFT, and support-letter templates for a family member, a friend, and an employer, filed to the matter's Application folder on every connected drive.
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Deadline Command Centre
Never miss a PFL, ADR, interview, appeal record, or PRRA deadline again. Upload an IRCC / CBSA / IRB letter and AI extracts every operative date with evidence citations you confirm before anything is scheduled. Personal tasks, firm-wide tasks, per-recipient reminder ladders, safety-net escalation on every hard deadline, external mirror to Google Calendar or Outlook, and a Command Centre that groups today / this week / at risk / waiting / automation-needs-review / recently-changed. Command Centre Landing is included on every tier; AI intake + scenario rules + external recipients + role dashboards are Premium.
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AI Support
AI across the platform: dashboard chat assistant, document analysis at booking, Service Agreement AI Populate and AI Review, multilingual booking page in 10 languages, client-side agreement translation, and a help-center chat. Platform-managed providers; no API keys to configure.
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RCIC Drive
Canadian-hosted, matter-aware document storage. Per-tenant AWS KMS encryption keys with crypto-shred, malware-scanned uploads, cross-region disaster-recovery backup (ca-central-1 to ca-west-1), Object Lock and versioning, OCR full-text search with immigration-taxonomy auto-classification, in-browser preview, secure sharing links and matter exports, legal hold, and firm-pooled storage. Rich-text notes live in your folders with autosave, a change history, Word / PDF / text export and optional secure sharing. Signed agreements, Transfer Room files, and intake documents auto-file into the right matter. Available on Basic and Premium; never during trial.
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Legal Research
Search Canadian legislation and case law from your practice platform. Full-text federal statutes (IRPA, IRPR, the Citizenship Act, the Criminal Code, and the immigration court and tribunal rules) with filters and sorting, case-law metadata search with a link to the full decision on CanLII, citation mapping, authority workspaces, a cited research report, and watchlists. Premium adds an AI Research Assistant that can read a document like a procedural fairness letter and draft a fully-cited memo grounded only in the index. Metadata provided by CanLII; statute text from Justice Laws.
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Bookings
Public booking page, Google Calendar sync, automated confirmations and reminders, and client self-serve reschedule and cancel. Per-service pricing, duration, and availability rules. Includes Booking Notes — structured meeting notes per consultation that seed a Service Proposal or send an intake-confirmation link in one click.
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Calendar
One bespoke calendar workspace per member. Always-on internal calendar plus up to two linked external calendars (Google and/or Microsoft Outlook). Aggregates bookings, manual events, tenant events, off-days, written consultations, and Let's Coordinate sessions into month/week/day/agenda views. Drag-to-create, drag-to-reschedule, recurrence with DST-correct wall-clock anchoring, Google Meet and Teams auto-links, and bilingual reminders.
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Events
Public event registration, capacity caps, QR-coded ticket emails, and a check-in page for event day. Free or ticketed, in-person or virtual (auto-Google-Meet for online events).
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Personal Invites
One-time booking links for specific clients. Send a direct invite without exposing your public booking page. Useful for returning clients, referrals, and post-consultation follow-ups.
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Q&A Sessions
Shared multi-attendee Q&A sessions (Questions-Réponses). First booker on a date sets the time; later registrants join the same session. Free, card-paid, or paid by Interac eTransfer, with a built-in non-CICC disclaimer and per-service capacity caps.
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Written Consultations
Async paid consultations: clients submit questions and pay by card or Interac eTransfer; you respond with a written PDF answer on your own schedule. No scheduling required, no real-time session.
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Single Bills
One-off payment links for ad-hoc work. Stripe online or e-Transfer / cheque / wire / cash offline. Manual mark-paid, reference numbers, and CICC compliance reminders included on every bill.
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Store
Prepaid points for pay-as-you-go AI actions, training sessions, and demo bookings. Top up from $10 to $1000 with up to 50% bonus credits. No subscription bump, no commitment beyond what you spend.
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Secure PDF Tools
Compress PDFs to roughly a third of their size, or split a big file into smaller ones by page range, fixed interval, or visual page selection. Everything runs in your browser — files never leave your device. Optional password protection, metadata strip, and one-click save to Google Drive or OneDrive.
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Let's Coordinate
Coordinate small-group meetings and decisions without the email back-and-forth. Two submodules: Let's Meet sends an availability poll, drops tentative calendar holds, and confirms one meeting time; Let's Decide sends a structured survey with five question types (single choice, multi choice, rating scale, yes/no, open text), collects answers through a bilingual public page, and shows per-question aggregates on a result explorer.
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Fax
Send PDF faxes to any Canadian or US number through one shared platform fax line. Drag a PDF, type the destination, optionally add a cover sheet with your return reference, and the platform routes the fax through a carrier-grade provider. Billing is pay-as-you-go through Store credits at one credit per ten transmitted pages; failed faxes are never charged. No subscription, no monthly minimums.
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Intake Forms
A hosted, multi-step lead-triage form for your public site. Visitors walk through consent, role, contact, family, file-status, urgency, matter category, and a category-specific branch, then land on your dashboard with a structured lead summary, urgency score, and suggested service. Premium tenants unlock an AI document upload widget that reads passports, language test reports, consultation notes, or utility bills (image or PDF) and pre-fills the form. Tenant-configurable AFR routing, custom thank-you message, disabled categories, extra CC recipients, and urgent subject prefix. Bilingual EN+fr-CA plus runtime translation in eight more languages.
Learn moreAbout Premium: Service Agreements, Co-Counselling Agreements, Service Proposals, Transfer Room, Active File Review, Express Entry Intake, TRP Intake, and Deadline Command Centre are the eight Premium-only modules. Premium ($69 CAD/mo or $690/yr, 14-day free trial) also unlocks: AI Assistant at 5× the Basic capacity (50 prompts/day vs 10), AI document analysis at booking (clients can share immigration documents when they book; AI delivers a brief so you arrive prepared), and a multilingual booking page in 10 languages including 3 right-to-left. The other fifteen modules are included on both Basic ($29/mo) and Premium. H&C Intake is one of them: the client questionnaire in eleven languages is free on every plan, and only its AI document checklist and letters need Premium. TRP Intake works the same way but is Premium end to end. Platform fee on Stripe-processed payments: 1% on the first $5,000 CAD per month on Basic (0% above the cap), 0% always on Premium. See full pricing
Start using all twenty-three modules today
Start a 14-day free trial of Basic or Premium. Set up your booking page in minutes, and upgrade or add team seats whenever your practice grows.