RCIC Drive

What you can do

• Canadian-hosted, with cross-region backup

  Document bytes live in AWS S3 in ca-central-1 (Montréal) and are replicated, as each firm is onboarded, to a separate AWS account we control in ca-west-1 (Calgary) for disaster recovery. Both regions are in Canada; only application metadata (folder names, references) sits in a US-hosted control plane.

• Per-tenant encryption keys and crypto-shred

  Every firm gets its own AWS KMS customer-managed key. One firm's key cannot decrypt another firm's files, and offboarding schedules the key for destruction so both the primary and backup copies become permanently unreadable.

• Malware scanning on every upload

  AWS GuardDuty scans each object before it becomes downloadable. Clean files are promoted; threats are quarantined and never delivered; files that can't be scanned are held for an explicit human release, so unscanned bytes never reach your team.

• Bytes never touch our server

  Uploads and downloads travel directly between the browser and S3 over short-lived presigned links. The application server never carries the file bytes, so upload speed is limited only by your connection.

• Object Lock, versioning, and restore

  The durable store has S3 Object Lock and versioning on, so overwrites and ransomware writes can't destroy prior versions. Restore any earlier version in one click, and recover deleted files from a 30-day recycle bin.

• OCR full-text search and auto-classification

  PDFs and images are OCR'd in Canada via AWS Textract, so you can find a document by any word it contains, not just its filename. Every file is auto-classified into an immigration-specific taxonomy (passport, IRCC letter, IRB letter, form, financial, medical, and more).

• In-browser preview

  Preview PDFs and images in a viewer inside RCIC Drive without downloading them, with page thumbnails for a quick scan.

• Rich-text notes in your folders

  Write a note beside the documents it is about: headings, lists, colours, links and tables, with rich paste from Word. It saves as you type, one person edits at a time (a colleague sees it read-only and can take over), and every saved version stays readable in a change history. Download it as Word, PDF or plain text, or file a PDF copy into the folder. Short plain-text notes can also be stuck to an individual file for your team, and those are deliberately never downloadable and never shareable.

• Secure sharing and exports

  Share any file, folder or note with a secure, expiring link, with an optional access code, download cap, and watermark on PDFs, or an internal deep-link for teammates. A shared note is delivered as a watermarked PDF rendered at the moment the recipient opens it, so they see the current text rather than a stale copy. Export a closed matter as a downloadable package, or export all your files before you leave.

• Matter-aware filing from your other modules

  Signed Service Agreements, Co-Counselling Agreements, Transfer Room files, Active File Review deliverables, and intake documents auto-file into the right matter folder. Copy to RCIC Drive and your own Google Drive or OneDrive at once, so every document has a Canadian home and a copy in your existing cloud.

• Legal hold, retention, and an audit ledger

  Place any file on legal hold and assign per-matter retention classes, surfaced as advisory guidance so you stay in control of your CICC record-keeping. Every view, download, share, and delete is recorded in a per-tenant audit ledger.

• Storage pooled across your firm

  Storage is pooled for the whole firm and grows with your team. Overflow packs are one click away from Storage settings when you need more.