Practice Software for Canadian Immigration Consultants
RCIC App helps RCICs manage consultations, deadlines, payments, CICC*-aligned Service Agreements, secure document exchange, written consultations, bills, events, and more, built around how Canadian immigration practices actually work.
Built by a practising RCIC for the way Canadian immigration practices actually work.
Why this matters for practitioners
Most immigration practices stitch together a calendar link, Stripe or e-Transfer, manual consultation agreements, email attachments, third-party PDF tools, deadline reminders in spreadsheets, separate invoice tools, event platforms, and fax gateways. RCIC App brings those workflows together in one platform built around the RCIC consultation cycle.
Less tool switching
Manage bookings, deadlines, service agreements, client documents, bills, events, PDF work, fax, and storage from a single platform. No more tabs of unconnected tools.
Built around consultation workflows
Take a free or paid consultation, draft a CICC*-aligned service agreement with e-signatures, receive client documents, auto-issue a bill on signing, and keep every record tied to the matter.
Designed for immigration practice
Shaped around the realities of RCICs: intake, multilingual clients, CICC obligations, referrals, and the administration that follows every matter.
What RCIC App helps you manage
Each module is shipped, working, and used in real Canadian immigration practices today.
Consultation booking
Let clients book free or paid consultations against your live availability. Embed on your own website or use the hosted public booking page, with support for 10 languages.
Service Agreements
CICC*-aligned service agreements with AI populate, multi-party e-signatures, amendments, encrypted client portal, and Bill on Signing automation. Available in English and Quebec French, with per-clause client translation in 11 languages. Premium tier.
Deadline Command Centre
One place for every matter deadline. AI Deadline Intake reads PFL, interview call-in, ADR, PRRA, IAD, and processing-delay letters and drafts the tasks with evidence citations. Scenario Library, reminder ladders, external-recipient CC, role dashboards, and per-tenant kill switches keep every file moving.
Transfer Room
Encrypted document exchange with clients. Per-tenant DEK on every file, portal with client accounts (email + password, optional two-step sign-in), per-participant retention policy, Google Drive or OneDrive sync into case-folder trees, and Matter Work Ledger for time + billing. Premium tier.
Active File Review
AI-assisted intake for existing files that need a second opinion. Client uploads their documents; AI drafts a triage brief; you accept or convert into a full Service Agreement with a one-click bridge. Premium tier.
Bespoke calendar per member
One calendar workspace per team member. Aggregates internal events, bookings, tenant events, off-days, written consultations, and Let's Coordinate sessions into month, week, day, and agenda views. Optional Google + Microsoft Outlook sync. Drag to create, drag to reschedule, recurrence, meeting links, and bilingual reminders.
Intake forms and client documents
Bilingual 9-step intake wizard with role, family, urgency, category, and branch. AI extracts fields from uploaded IDs. Client uploads land as encrypted attachments. Send-the-intake-form flow lets you invite a prospect from a booking note.
AI throughout the platform
AI populate drafts your Service Agreement from passports and notes. AI review audits the draft for CICC compliance. AI Deadline Intake reads IRCC letters. AI document analysis briefs you before every meeting. Multilingual booking pages via runtime Google Translate. In-dashboard AI Assistant + help chat.
Fourteen secure PDF tools
Compress, split, merge, convert to PDF, PDF to images, OCR, organize pages, protect, stamp, redact, sign PDFs, edit PDF, and more. All 100% client-side; files never leave the device. Sign flow supports up to ten recipients with parallel or sequential signing, audit certificate, and owner-password protected final PDF.
Written consultations
Sell async paid written consultations. Clients submit their question and case facts; you deliver a signed PDF answer on your own timeline.
Personal invites
Send one-off tokenised links for private meetings, negotiations, or private events. Deep-link into any service without exposing your public booking page.
Group scheduling
Let's Coordinate poll for group meeting availability with optional tentative calendar holds and real calendar event creation. Let's Decide runs bilingual multi-question polls with per-poll anonymity and results-visibility settings.
Events, Q&A, and ticketing
Create paid or free events with multi-attendee QR ticket emails and door check-in for webinars, info sessions, and community events. Q&A sessions add first-booker-sets-time shared sessions in ten languages.
Bills and payments via Stripe
Bill on Signing auto-issues the first payment milestone the moment a Service Agreement is fully countersigned. Send additional Stripe payment links for retainers, follow-up work, and ad-hoc fees. Paid consultations and bills connect directly to your own Stripe account. Tenant accountant CC on every bill send.
Fax and RCIC Drive
Send fax to any Canadian or US number through one shared Telnyx line (pay-as-you-go via Store credits). RCIC Drive is Canadian-resident, matter-aware document storage with encryption, malware scanning, per-tenant KMS keys, and multi-destination fan-out.
More than a booking link
Generic scheduling tools help someone pick a time. RCIC App is built for the full consultation workflow: booking, payment, agreement creation, client documents, preparation, follow-up, billing, and events.
| Generic booking tool | RCIC App |
|---|---|
| Client picks a time | Client books inside an immigration-practice workflow |
| Payments need a separate setup | Paid consultations and bills connect directly to your Stripe account |
| No RCIC-specific agreement workflow | CICC*-aligned service agreements with AI populate, e-signatures, and amendments |
| Deadlines tracked in memory or spreadsheets | Deadline Command Centre with AI intake, scenario library, and reminder ladders |
| Client documents by email attachment | Transfer Room with per-tenant encryption, portal access, and Google Drive or OneDrive sync |
| No automated billing | Bill on Signing auto-issues payment the moment both parties countersign |
| Documents handled in a separate inbox | Client documents and AI briefing arrive with the booking |
| Third-party PDF tools that upload files to unknown servers | Fourteen client-side Secure PDF tools; files never leave the device |
| Events need a separate platform | Events with multi-attendee QR tickets built in |
| English only | Client-facing content in 10 languages, including French, Arabic, Punjabi, and Mandarin |
Free to start. Premium when you need it.
Start a 14-day free trial of Basic or Premium in under a minute. No credit card required to start; upgrade or add team seats from your dashboard whenever your practice grows.
Basic at $29 CAD/mo or $290/yr (2 months free): single-user practice management with consultation bookings, Deadline Command Centre, bespoke Calendar, written consultations, personal invites, group scheduling (Let's Meet + Let's Decide), events, Q&A sessions, single bills, fourteen Secure PDF tools, Fax, and AI Assistant capped at 10 requests per day.
Premium at $69 CAD/mo or $690/yr (2 months free): everything in Basic, plus CICC-aligned Service Agreements with AI populate + AI review + multi-party e-signatures + amendments + Bill on Signing; Transfer Room with per-tenant encryption; Active File Review with AI intake; advanced Deadline Command Centre automation (AI Deadline Intake, scenario library, external recipients, role dashboards); AI Assistant at 50 prompts/day; AI document analysis at booking; multilingual client experience in 10 languages (including Arabic, Farsi, and Urdu in right-to-left script); Co-Counselling Agreements and Service Proposals.
Team seats (Premium only): Assistant seat at $19 CAD/seat/mo or $190/yr (can prepare agreements but cannot countersign). RCIC seat at $49 CAD/seat/mo or $490/yr (can be named as a party and countersign). Up to 10 total users on self-serve Premium.
Enterprise (11+ users): custom pricing, custom contract, dedicated onboarding.
14-day free trial on Basic and Premium for new signups, no credit card to start. Platform fee on Stripe-processed payments: 1% on the first $5,000 CAD per month on Basic (0% above the cap), 0% always on Premium.
For Settler.ca readers
If you read Settler.ca for practical immigration law and practice guidance, RCIC App is the operational complement to that practitioner mindset. Settler.ca helps you stay sharp on the law. RCIC App handles the practice administration around it: intake, service agreements, payments, client documents, billing, and events, all in one platform.
RCIC App is built by a practising RCIC-IRB and immigration educator whose work you may already follow. The platform is built from the same firsthand experience of running a Canadian immigration practice.
Built from real practice experience
RCIC App is built by a practising immigration consultant (RCIC-IRB), adjunct professor at Queen's University Law School, instructor at Ashton College and the Global School of Corporate Excellence, and founder of ICN Club. The platform reflects the operational needs of consultants who manage consultations, client communications, payments, documents, and professional obligations every day.
Ready to see what RCIC App can do for your practice?
Explore the platform built for Canadian immigration consultants: bookings, deadlines, service agreements, secure document exchange, payments, bills, events, PDF tools, fax, and storage, all in one place.
Regulatory note. RCIC App is not endorsed, reviewed, or approved by the College of Immigration and Citizenship Consultants (CICC). Each licensee remains responsible for meeting their professional obligations.